Job Title: Receptionist/Free and Reduced Clerk

Reports To:     Director of Food Services

FLSA Status:    Non-Exempt

Employment:     213 days

Evaluation:        Performance of this job evaluated yearly by Director of Food Services

Supervisory Responsibilities:   None 

Qualifications:

• Respect for confidentiality of information.
• Any combination of education, training and/or experience which demonstrates the abilities to perform the duties as described
• Friendly and pleasant telephone skills and abilities
• Organized proficiency in clerical and office procedures
• Willingness to learn new software programs and processes
• Proficiency in Microsoft Word, Excel, Windows, Google Docs, Google Sheets, and PowerPoint
• Ability to develop sound working relationships with colleagues, school
• personnel, parents and members of the community
• Ability to take directions and work independently; capacity to make decisions;
• take responsibility and follow through with job tasks

Essential Functions include but are not limited to:

• Receptionist for visitors, staff and incoming calls with a friendly demeanor
• Primary person responsible for free and reduced price meal applications to include: processing, notification, filling, and verification
• Assist with and development of textbook assistance file
• Maintain filing systems accurately and timely
• Open and sort U.S. and interoffice mail
• Operation of office equipment including computer, fax machine, calculator and copier 
• Recording and tracking equipment repair records
• Assist other office personnel during critical periods
• Primary person responsible for debt notification to elementary parents
• Assist with warehouse inventory and transfers 
• Back-up cashier or cafeteria sub when necessary at school locations
• Assist with catering functions and catering billing when needed.
• Maintain cooperative relationships with those contacted in the course of work assignments
• Other responsibilities as determined by the Director of Food Services.

Office Responsibilities:

• Work with other food service office staff to ensure the office runs cohesively in a pleasant and productive manner.
• Willingness to cross train on all office positions and backup other positions in the office when necessary. 
• Assist the Director, Quality Assurance Manager, Operations Coordinator, and Accounting Specialist on special programs or reports when necessary.
• Meet with the Director on a regular basis to discuss programs, policies and problems. 

• In case of an emergency contact the appropriate Administrators, depending on the nature of the emergency.

• Perform other duties as determined by the Director of Food Services.

Nature of Job/Physical Requirements/Working Conditions:

Demands of workload may be stressful due to the open office environment, frequent interruptions, time constraints and deadlines. The employee must be organized and able to maintain accuracy and to interact with the public and other staff.

While performing the duties of this job, the employee is required to hear and speak, to sit continuously (job is approximately 75% sitting at a desk in front of a computer, 25% walking/lifting); to frequently reach, stretch, bend, twist and turn, and to continuously use hands and arms.

The employee must have good vision for this job. Visual abilities include close, color, depth and peripheral vision; must be able to lift 35 pounds (computer and monitors). Occasional overtime and some in-district travel may be required.